An approved Purchase Order, often referred to as a P.O., is required BEFORE any purchase can be made. Verbal approval to make a purchase also requires completing the appropriate form before the purchase is made.
An approved Conference Request form is required BEFORE a conference or workshop can be attended. Verbal approval to attend a conference or workshop also requires completing the form in advance.
An Expense Claim Sheet form is completed AFTER an employee has attended a prior approved conference, workshop, or meeting. Its purpose is to reimburse an employee for their out-of-pocket expenses incurred while attending a conference/workshop/meeting.
On occasion, employees may need to use their personal vehicle to conduct district business. Examples of such occasions are, driving to the Ventura County Superintendent of Schools Office to attend a monthly SELPA meeting or driving to the Oxnard U.S. Postal Service Office to deliver a bulk mailing. Completing a Claim for Mileage Reimbursement form is required if you need to claim mileage only. This form should not be confused with the Expense Claim Sheet, which is inclusive for claiming registration fees, transportation, lodging and meals for attending conferences. Prior approval to claim mileage must be granted by your supervisor or school site Principal.
All employees and parent must complete the following form be approved to transport students prior to the event.